Custom ATS & Systems for Staffing and Recruiting Agencies
Applicant tracking, onboarding and timesheet-to-payroll automation coded from scratch for your placement model.
Overview
Staffing agencies run two businesses simultaneously: recruiting candidates and administering placements. The second one quietly consumes headcount — onboarding paperwork, compliance documents, timesheets, client approvals and payroll, all handled manually because the ATS stops at the offer.
We build systems that cover the full lifecycle, from sourcing through payroll, with the placement rules, margins and client requirements of your specific model encoded rather than approximated.
What usually breaks
- Candidate data spread across job boards, inboxes and spreadsheets
- Onboarding and compliance paperwork processed by hand
- Timesheets chased weekly and re-entered for payroll
- Margin per placement calculated after the fact
- Client-specific requirements tracked in people's heads
What a fully custom system looks like
- 01
Applicant tracking built your way
Sourcing, screening, submission and placement pipelines matching your workflow, with candidate history fully searchable.
- 02
Automated onboarding
Document collection, certifications, right-to-work checks and client-specific requirements triggered and tracked automatically.
- 03
Timesheet capture
Mobile timesheet submission, client approval flows and exception handling, with reminders that stop the weekly chase.
- 04
Payroll & margin automation
Approved hours converted to pay and invoice runs, with live margin per placement, client and recruiter.
What changes
- Administrative headcount redeployed to recruiting
- Placements onboarded faster and compliantly
- Margin visible per placement in real time
Services involved
Other business models we serve
Don't see your industry listed?
If your business runs on clients, schedules, documents or field teams, we've likely built something close to what you need. One conversation is usually enough to know.